Submissions FAQ

 


Q 1: When is the 2018 Geraldine R. Dodge Poetry Festival?
A: In October of 2018, exact dates still to be determined.

Q 2: When is the deadline to submit to read at the 2018 Geraldine R. Dodge Poetry Festival?
A: Please complete the online portion of your application no later than 11:59 PM EST on October 14, 2017.  Any mailed materials should be postmarked no later than October 14, 2017. Materials that are sent after this date will not be considered for the 2018 Festival out of fairness to others submitting.

Q 3: What materials do you require for my online submission to be reviewed?
A: See table below.

Cover Letter

No longer than 1 page.

Resume/C.V.

No more than 2 pages.

Work Sample

Approximately 20 pages of poetry in 12-point standard font (such as Times New Roman, Calibri, or Arial) with approximately one-inch margins.

And (if applicable)

1-3 mailed books/chapbooks.  Indicate the titles you plan to mail in the online submission form. When mailing books/chapbooks, please be sure to include a document in the package with your name, mailing address, phone number, and email address.

Audio or Video Recording

1-3 audio or video recordings are preferable with your application.  We encourage you to submit links to recordings of live readings before an audience. 

Q 4: Where do I mail hard copy materials (books, chapbooks, CDs)?
A: Geraldine R. Dodge Foundation
    Attn: Dodge Poetry Festival Submissions
    14 Maple Avenue, Suite 400
     Morristown, NJ 07960

Q 5: How many of my books should I send?
A: 1-3 book/chapbook titles are acceptable. Indicate titles you plan to mail in the online submission form. When mailing books/chapbooks, please be sure to include in the package a document with your name, mailing address, phone number, and email address.

Q 6: I don’t have a published book.  Can I still submit?
A: Yes.  Please submit 20 pages of your best work. 

Q 7: What kinds of poets do you look for?
A: We suggest you review bios of Festival Poets invited in previous years.

Q 8: I have an audio or video recording.  How do I submit it?
A: There are two ways to submit audio or video recordings.  Please choose one.

    1. In the online submission form, there is a field for you to provide a link to a website with audio and/or video.  Please provide 1-3 recordings and indicate start and stop times of your readings. Examples of links include: an author website, YouTube, SoundCloud, Vimeo, or Dropbox. If you have a digital file of your audio or video, please upload the file to Dropbox and then send us the link to the Dropbox location. If the video or recording can only be viewed with special permission, please be sure you provide Dodge with any passwords we may need to view your recordings.

    2. If you only have hard copies of your recordings, mail us a CD and/or DVD. Please be sure to include a document in the package with your name, mailing address, phone number, and email address.

Q 9: I don’t have an audio or video recording of my readings. What should I do?
A: We strongly prefer to have audio and/or video recordings of your readings for the panel’s review and encourage you to provide them.  Because we are curating a live event, this supporting material is helpful. We understand recordings vary in technical quality.   

Q 10: How long should the audio or video recording of my reading be?
A: We do not have a time limit, but between 5 and 30 minute samples are ideal.  Please provide 1-3 recordings and indicate start and stop times of your readings.

Q 11: What kind of technical audio or video quality is expected?
A: We understand recordings vary in technical quality.  Please select from what you have or what you’re able to easily record.  We prefer live recordings before an audience. 

Q 12: What are not acceptable materials to provide as supporting materials for review?
A: Do not send press packages; press clippings; book reviews; and proposals for workshops, seminars, group readings, or presentations.

Q 13: I submitted my online form by the deadline but my supporting materials are postmarked after October 14, 2017.  Will you still review my submission?
A: Out of fairness to others submitting, the review panel cannot consider your submission for the 2018 Festival if any part of your submission is incomplete by the deadline. 

Q 14: Will Dodge return my hard copy materials (i.e. book, CD)?
A: Please only send us materials you do not need returned.

Q 15: How do I know my submission has been received?
A: After you have completed the online portion of your submission, you will be sent an e-mail confirmation that your online materials were received. If you still need to mail in materials, you will be sent another confirmation e-mail once the mailing has been received. If you have not received a confirmation e-mail within two weeks of submitting materials, please e-mail us at submissions(at)grdodge(dot)org.

Q 16: When should I expect a response from Dodge about my submission?
A: You will receive an email from us confirming receipt of materials.  After this confirmation, we only contact poets we plan to invite to either the Festival or other Dodge Poetry programming. We will notify all invited poets by July 31, 2018.

Q 17: Is it possible to receive feedback on my submission?
A: A great deal of time is invested in ensuring that every submission is carefully reviewed. As a result, there simply is no time to offer feedback. Please respect our process by not calling or writing requesting such feedback or asking for updates on your submission.

Q 18: Why is there a $5 fee this year?
A: We are using an online service to help our small staff process the hundreds of submissions that come in for each Festival. The $5 fee helps us to cover the cost of this registration system; it is NOT a reading fee.

Q 19: I have additional questions that aren’t answered here.  How can I reach the Dodge Poetry Program staff?
A: You can email us at submissions(at)grdodge(dot)org.